An estimated $37 billion is lost every year due to unproductive meetings. Amongst the major reasons, improper planning severely hurts a team’s productivity. A meeting without a proper agenda can easily derail; and if the team can’t get back on track, decisions get delayed, or the meeting drags on past the scheduled time.
An agenda-less meeting is a serious challenge for a company but one of the simplest to address. Setting up a meeting agenda can help you conduct productive and more organized meetings. How? Let us understand how an effective meeting agenda could add to your team’s productivity quotient. Plus, how Akeo Meeting can help you share the agenda with your team with a click of a button, later in the article.
What is an agenda, and what does it include?
An agenda is a list of topics to be discussed or things to be achieved in a particular meeting. It guides the conversation and provides attendees with a clear understanding of the meeting. By creating an agenda and following through, you can achieve more with your meetings and not waste your team’s valuable time.
A meeting agenda generally includes:
- The title of the agenda
- The objective of the meeting
- Topics to be discussed
- Time allocated to each agenda item
- In which order the agenda items will be discussed
What happens when the agenda is missing?
A missing agenda is one of the most common reasons meetings go off track. If you don’t have an agreed-upon purpose of conducting a meeting, there are better chances that the team will not be interested in the discussion, and no outcome will be produced. Moreover, attendees could also fail to understand their motive in the meeting leading to a completely confusing situation.
Without a well-managed agenda, there could be a misalignment of goals, or there could be no goals in the first place. How can a team produce an outcome when there is no objective?
Making sure your meetings always remain productive could involve multiple steps; setting up a well-defined agenda is certainly a crucial one. Akeo Meeting is a great tool to help you manage the agenda for all your meetings. See how you can conduct organized meetings where everyone is on the same page always.
How to create and share agenda with Akeo Meeting?
When people are expected to be in a meeting and contribute, the agenda should be shared with them before-hand. It will give them ample time to prepare and manage the flow of the discussion during the meeting. Creating and sharing agenda with Akeo Meeting is easy and quick.
Using Akeo Meeting, you can create an agenda right where you book the meeting. Agenda title and description are displayed below the meeting so that the agenda is easily accessible. Akeo Meeting takes away all the hassles of sharing agenda with attendees, eliminating the need for long to-and-fro of emails. Create and share the meeting agenda at a click of a button.
This is how you can create and share the meeting agenda:
- On the ‘meeting’ page, select the meeting for which you want to add the agenda, or create a new one if you haven’t already.
- Click on ‘Add agenda’ button to add the meeting agenda.
- Enter the agenda title and description.
- Click on ‘Send agenda’ button to share it with the attendees.
A meeting without an agenda is certainly a lost opportunity and a time-waster for all the team members. However, when a well-planned agenda is shared with attendees, they are more clear with what to expect and meetings end on time.
With Akeo Meeting, setting up and sharing the agenda is easy and hassle-free. It saves your time and efforts of sharing agenda with other team members. You don’t have to email it to everyone; instead, you can focus on the meeting and achieve your goals.
Get started with Akeo Meeting to enhance your team’s productivity.